Skip to content Atmosfera Club: Building a Racket Sports Club Ecosystem from Scratch
- Backend, Custom Product Development, Mobile App Development, Sports Tech, UI/UX Design
- Brevo, Cron jobs, Firebase, Google Maps API, Node.js, React Native
Ukraine (Kyiv)
4 months
The moving variables of padel and tennis centers
Atmosfera, a racket sports club in Kyiv, ran into an operational bottleneck: peak/off-peak pricing, indoor vs. outdoor courts, racket and ball rentals, independent coach schedules and recurring cancellation disputes. Their existing tools did not automate this. The club needed four entities – Customers, Coaches, Administrators, Inventory – in one system with real-time sync and a prepaid balance engine to remove cash-flow errors.
A 3-tier system
Built from scratch on React Native (mobile) and Node.js (backend): one codebase for iOS/Android with real-time sync.
Player app (iOS & Android):
book a court or join a group session in three taps; memberships, vouchers, deduction history, upcoming matches.
Coach interface:
daily schedules, client lists per session, payment status, attendance, training records.
Admin web dashboard:
court configuration, hourly pricing grids, inventory, financial analytics, audit log.
How we coded the club logic
Built from scratch on React Native (mobile) and Node.js (backend): one codebase for iOS/Android with real-time sync.
Prepaid ledger engine – four cashless models:
Monthly group enrollments: an upfront monthly fee with automatic session deductions by attendance status (Present, Absent, Cancelled by Coach, Compensation).
Prepaid individual bundles: block purchases for personal sessions, including “paid by colleague” logic.
Gift vouchers: alphanumeric codes for full or partial redemption.
Hour-based passes: bulk hour packages (e.g. 35,000 UAH) with a fixed per-hour discount applied across court types.
12-hour cancellation rule (Cron):
cancellations more than 12 hours before start get a 100% automatic refund; under 12 hours block automatic returns; admins can override for exceptions.
Guest profile merging:
the front desk adds Name + Phone as a "Guest"; when that person registers in the app with the same number, histories and balances merge.
Coach verification:
a booked lesson shows a red pending indicator; the coach gets a push to confirm or deny; a coach cancellation under 12 hours triggers a 100% refund.
Interface for the club
Dark theme by default:
lower eye strain for evening sessions.
Booking grid:
a horizontal court grid to find open 30-minute slots and book in seconds.
Coach profiles:
availability bars tied to each coach's schedule.
What the Client Says
From manual tracking to full control
Before this, memberships, group attendance and the 12-hour cancellation rule meant paper notebooks and spreadsheets. Now the system handles hour deductions, verifies coach schedules and merges phone guests with app profiles. Clients book in three taps and we have full transparency over finances and operations.
Building a sports tech or ERP platform?
Discovery Phase ($300): in two weeks our CTO and analysts deliver an RFP – system architecture and integration map, a fixed development price with milestones, and MVP vs.
Phase 2 prioritization. The blueprint is yours to build with us or another team.
How does it prevent double-booking when an admin and a player book the same slot?
An atomic slot-lock on the Node.js backend. When a slot enters checkout it is flagged “pending” for 5 minutes and turns non-interactive on all other devices.
What sends real-time notifications to coaches?
Firebase Cloud Messaging – coaches get a push with Accept/Decline buttons; Brevo sends transactional email summaries to users.
Can a voucher bought by one user be used by another?
Yes – the voucher entity has separate Buyer and Recipient fields, so the front desk can activate a voucher against a different player’s profile by reference number.
We’ve Got Answers
While a traditional RFQ request for quotation is built to find the “lowest responsive price,” jumping into a project based solely on a quote without technical validation is a recipe for scope creep and budget overruns.
Have a question about pricing?
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Engineering a sports club ERP and mobile architecture Read More About Our Technology
A racket-sports platform processes business rules in real time: sliding hourly tariffs, equipment-rental limits and deductions across prepaid balances (hour passes, monthly groups, vouchers). For Atmosfera, a Node.js API handles processing and Firebase keeps court availability in sync across the admin web and player apps. Balance roll-downs run as isolated database transactions to avoid ledger errors during peak booking. Background Cron jobs check timestamp records every minute to apply the 12-hour cancellation rule and release or lock slots. The client owns the source code and data; there are no third-party booking subscriptions.
